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  • Manage Meetings & Webinars

    • This article describes how to activate your Zoom account, which you will need to do once before you can run a meeting or webinar.
    • The following link will take you to the vendor's help documentation: How Do I Host a Video Meeting? For more information, read how to schedule a zoom meeting. Webinar...
    • You will need to install the Zoom software before you can attend (participate in) a Zoom meeting or webinar.
    • A variety of free license upgrades are available when there is a business need for the feature.
    • Links to plan, host, or schedule a Zoom meeting. Includes links to the vendor's instructions and information about Zoom Webinars.
    • You can add Zoom Session information to your meetings scheduled in Outlook. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info,...
    • Yes.
    • No.
    • This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. See our Request Large Meeting, Webinar, or Premium Audio article.
    • Dialing In to the H.323/SIP Room Connector On an H.323 Device Dial using one of the following: IP Address only, then enter meeting ID on the welcome screen IP...
    • We've configured Zoom's privacy and security settings to reduce the possibility of unknown or unwelcome guests joining a meeting or webinar. Once in a meeting, uninvited guests can listen in on discussions, capture screenshots of shared content, and even disrupt the meeting with unwanted video, audio, or shared content. If, despite these precautions, someone you don't know shows up in your meeting, you should take it seriously; it's possible that these incidents may constitute a phishing attempt to obtain confidential information or access to Cornell services. See Remove a Participant (below) for more information.
    • Live polls can be set up prior to a webinar, or made on the fly within Zoom. More information can be found on Zoom's Polling Help Center page.
    • You can log in through the Zoom app (assuming you have downloaded the app) or through the Zoom website. Both methods work fine, so use whichever you prefer. This page describes logging in...
    • Weill Cornell faculty and staff can sign up for Zoom at https://its.weill.cornell.edu/services/online-collaboration/zoom.
    • You can manually provide closed captioning in real-time during Zoom meetings. Here's how.
    • If you previously used Jabber (which is being discontinued at Cornell) for video conferencing, you should switch to using Zoom's Room Connector features.  If you are connecting to...
    • You can install the Outlook plugin to schedule meetings directly from Outlook (more information on Zoom's Use the Outlook Plugin page), or you can copy and paste the meeting invitation in to a new...
    • This article summarizes the similarities and differences between these two video conferencing products. WebEx was retired on June 30, 2017. If you did not use WebEx in the past, this guide will be less useful.
    • Test your system, Join by computer, Join by telephone, Mute audio, etc.
    • The following link will take you to the vendor's help documentation: Zoom Best Practices
    • Lock meeting, Mute all, Allow screen sharing, etc.
    • What is the difference between a host and a co-host? A host is the “owner” of a meeting or webinar and is the person who can administer the meeting via the host controls. The host is the...
    • It is still possible for a meeting to start with you (the host) even with Join Before Host disabled. If you have given someone Scheduling Privilege (which allows them to schedule meetings on your...
    • For students, Cornell Zoom recordings can be created only in your local storage. Faculty and staff who attend a meeting can create recordings in local storage if the host has given them that permission. Faculty and staff who host a meeting can choose local or cloud storage for their recording.
    • How to schedule, Registration options, Polling options, etc.
    • How to share, Sharing sound, Sharing Powerpoint, etc.
    • Test your system, Change layout, Turn camera off/on, etc.
    • Free, vendor-provided videos covering many hosting topics.
    • Free, vendor-provided live training for hosts and participants.