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  • Manage Meetings & Webinars

    • Learn More Other articles that can help you protect meetings and courses: Zoom Security Features: Reduce the Odds of Zoombombing All Zoom Privacy and Security articles...
    • The following link will take you to the vendor's help documentation: How Do I Host a Video Meeting? Designate Someone to Be an Alternative Host or a Co-Host...
    • You will need to install the Zoom software before you can attend (participate in) a Zoom meeting or webinar.
    • A variety of free license upgrades are available to users with a business need.
    • Links to plan, host, or schedule a Zoom meeting. Includes links to the vendor's instructions and information about Zoom Webinars.
    • Chart comparing Zoom and Standards-Based Video Conferencing features and recommended uses.
    • "Zoom Rooms" are a new dedicated classroom technology from Zoom that give instructors the option to better coordinate their visual collaboration—video screen sharing, whiteboards, and...
    • Increase the security of your Zoom sessions to reduce the chance of unwanted attendees (i.e., Zoombombing). We recommend using as many of these options as you reasonably can without impacting your course or meeting.
    • You can add Zoom Session information to your meetings scheduled in Outlook. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info,...
    • Yes.
    • When simply adding another user as an alternative host of a Zoom meeting or webinar is not sufficient, use the procedures below to change the session’s owner. Both the current and the...
    • When your Cornell Zoom meeting is a forum which might include participants from outside Cornell or needs to be publicized on the internet, setting it up as a webinar might be more appropriate.
    • No.
    • This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. See our Request Large Meeting, Webinar, or Premium Audio article.
    • In the interests of Zoom meeting security, annotations are disabled for Cornell Zoom meetings by default. To enable annotations for your Zoom meetings: Log in to your Cornell...
    • Dialing In to the H.323/SIP Room Connector On an H.323 Device Dial using one of the following: IP Address only, then enter meeting ID on the welcome screen IP...
    • Live polls can be set up prior to a webinar, or made on the fly within Zoom. More information can be found on Zoom's Polling Help Center page.
    • You can log in through the Zoom app (assuming you have downloaded the app) or through the Zoom website. Both methods work fine, so use whichever you prefer. Alumni are not included in the...
    • Weill Cornell faculty and staff can sign up for Zoom at https://its.weill.cornell.edu/services/online-collaboration/zoom.
    • You can manually provide closed captioning in real-time during Zoom meetings. Here's how.
    • If you previously used Jabber (which is being discontinued at Cornell) for video conferencing, you should switch to using Zoom's Room Connector features.  If you are connecting to...
    • You can install the Outlook plugin to schedule meetings directly from Outlook (more information on Zoom's Use the Outlook Plugin page), or you can copy and paste the meeting invitation in to a new...
    • In-meeting file transfer allows attendees to send files during Zoom meetings and webinars through the Chat panel. Files can be sent to all participants or directly to another specific attendee...
    • Change the beginning and end points of your cloud recordings in Canvas to remove unnecessary material before sharing with others.
    • Cornell users who want to schedule Zoom meetings using the Outlook calendar can use the Microsoft Zoom Add-in for Outlook to integrate the two applications. The current add-in that integrates Outlook and Zoom is provided by Microsoft. Previously, Zoom offered a Plug-in for Outlook that is no longer supported by Microsoft and Apple. This Zoom plug-in is deprecated and any remaining copies should be removed—follow the instructions under Remove the Deprecated Zoom Plug-In for Outlook below. Be aware that Zoom session settings and details created with the deprecated Zoom plug-in cannot be edited with the new Microsoft add-in. This means that if you need to make changes to an old Zoom meeting that was scheduled with the legacy Zoom plug-in, it is recommended that you simply delete the old meeting and reschedule it using the new Microsoft add-in.
    • Test your system, Join by computer, Join by telephone, Mute audio, etc.
    • Resources for how to conduct and participate effectively in online meetings.
    • Lock meeting, Mute all, Allow screen sharing, etc.
    • What is the difference between a host and a co-host? A host is the “owner” of a meeting or webinar and is the person who can administer the meeting via the host controls. The host is the...
    • As of January 2021, the Live Transcription feature, which includes automated captioning, is enabled for all Cornell Zoom hosts by default. Zoom offers the ability to provide real-time...
    • It is still possible for a meeting to start with you (the host) even with Join Before Host disabled. If you have given someone Scheduling Privilege (which allows them to schedule meetings on your...
    • For students, Cornell Zoom recordings can be created only in your local storage. Faculty and staff who attend a meeting can create recordings in local storage if the host has given them that permission. Faculty and staff who host a meeting can choose local or cloud storage for their recording.
    • How to schedule, Registration options, Polling options, etc.
    • How to share, Sharing sound, Sharing Powerpoint, etc.
    • Free, vendor-provided live training for hosts and participants.
    • Test your system, Change layout, Turn camera off/on, etc.
    • Free, vendor-provided videos covering many hosting topics.
    • Increase the security of an already-scheduled meeting by adding a password. This can be done either using the Zoom website, your Outlook Calendar, or one of several Outlook Zoom plugin and add-ins.
    • Breakout rooms allow meeting hosts to split up meeting participants into as many as 100 separate sessions. The meeting host can choose to split the participants of the meeting into these...