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Outlook 2011 for Mac Articles

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  • Calendar

    • If your manager has granted you delegate access, you have the ability to act "on behalf of" him or her. Depending on exactly how much access they've given you, you may be able to respond to meeting requests, send out meeting invitations, and handle their email messages.
    • An appointment is a calendar item you create for yourself only.
    • Events are all-day appointments (just you) or meetings (you plus others).
    • Meetings are calendar items that involve you and other people (and maybe a room).
    • You'll quickly discover that meeting invitations look a lot like any other email message. The difference is that they control what appears on your calendar. So don't ignore or delete them. 
    • One of our recommendations for Calendar Harmony is that you send meeting invitation updates to all participants on all changes. This article describes how to have all meeting related messages automatically filtered out of your Inbox and into a folder just for such messages.
    • By default, everyone can see the free/busy status of a Resource Account while proposing a meeting, but cannot open the resource's calendar.
    • By default, everyone who has a Cornell Exchange account has limited access to your calendar. As they create a meeting invitation, they will be able to see (on the Scheduling Assistant tab) whether you are free or busy, but they won't be able to see any other information about your schedule (such as the meeting title, who is invited, or where it's taking place).
    • As you create a meeting invitation you are able to see whether others are free or busy, but you aren't able to see any other information about their schedule (such as the meeting title, who is invited, or where it's taking place) unless the other person has chosen to share their calendar with you.